17 May 2020
Dear family in Christ
In view of the current suspension of church services and gatherings, the diocesan leadership is guiding all parishes to conduct their parish Annual General Meeting (AGM) by electronic means. For St John’s Chapel, our virtual AGM will be held on Sunday, 21 June 2020 at 2.00 pm.
In order to hold an effective AGM by electronic means, one important element is to have the email addresses of church members on our Electoral Roll. This is for the purpose of communications in sending the notice of AGM, relevant documents and the nomination of PCC candidates and Synod representatives. I want to thank all Cell leaders for your help in collating the email addresses. For those not in a cell group, you would have received a phone message request. Thank you everyone for your help on this matter.
From 17 May onwards, we will receive nominations for members to serve in our Parish Church Council (PCC) for 2020-2021 and also our Synod representatives for 2020-2023. Nomination forms can be requested via email firstname.lastname@example.org. Nominations will close on 24 May 2020.
On 27 April 2020, the Government gazetted the “COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Registered Societies) Order 2020”. We will endeavour to follow the key guidelines of the Order, which can be found on the website of the Ministry of Culture, Community and Youth.
- In sections 5 and 6, the Vicar of St John’s Chapel as the Chairman of Meeting, will act as the member’s proxy to vote, speak and attend the AGM. Those members who have appointed the Chairman of the meeting as proxy, shall form the quorum for the AGM.
- In section 2, members will have an option to observe and listen to the proceedings of the AGM via an audio-visual broadcast. Please note that this participation at the AGM is welcome but not compulsory, as your attendance will be counted if you have appointed the Chairman of the meeting as your proxy.
We will inform of more details and processes in the coming weeks. Value your prayers for PCC and myself as we plan and implement the virtual AGM with due diligence by the wisdom and help of God.