24 May 2020
Dear family in Christ
As announced, St John’s Chapel will hold our virtual Annual General Meeting (AGM) on Sunday, 21 June 2020 at 2.00 pm. In order to have an effective AGM by electronic means, it is necessary to communicate with church members on our Electoral Roll via Email. Appreciative thanks to a great majority who have confirmed their email addresses.
Nominations are open (from 17 May) for members to serve in our Parochial Church Council (PCC) for 2020-2021 and Synod representatives for 2020-2023. Till date, we have received 1 nomination for People’s Warden, 9 nominations for PCC and 3 nominations for Synod reps. If you wish to submit any nomination, pls request for a nomination form via email firstname.lastname@example.org. Nominations close on 24 May.
In this coming week, we will email the agenda, AGM reports, audited accounts, budget 2020 and the nomination list. Pls make time to read these documents. As explained last week, the Vicar of St John’s Chapel as the Chairman of Meeting, will act as the member’s proxy to vote, speak and attend the AGM. This proxy shall form the quorum for the AGM. We will provide a weblink for you to submit your proxy form electronically, with the closing date being 14June.
We are organising a pre-AGM Townhall meeting Webinar on Sunday 14 June (2.00 pm) to answer any question or clarification concerning the minutes, reports, accounts and nominations. Pls email your question or clarification to email@example.com, latest by 7 June. After receiving your email, we will email you directly to provide details concerning registration for this Townhall webinar.
Electoral Roll members are welcome to “observe and listen only” to the proceedings of the AGM via Webinar. Please note that this participation is not compulsory, as your attendance is already counted in the quorum if you have appointed the Chairman of the meeting as your proxy. Further details will be provided concerning registration for the AGM webinar.
Thank you dear church, and value your prayers for PCC and myself as we conduct the virtual AGM with due diligence by the grace and wisdom of God.